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Frequently Asked Questions
Last Updated: December 2, 2007
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Better Together
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What is File Spot?
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File Spot is a place to store resources for the ZeitBrite community to facilitate collaboration. Users can post and share documents, images and video with other colleagues. After resources are posted, they can tell others about the resources so they can download or view them. Others can find resources by searching by keyword or browsing a list of resources by type or name. It is a great way to keep community resources organized and secure.
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How do I upload a file?
1. In the File Spot homepage, click on Upload tab. This will take you to Step 1 of 2 for uploading a file.
2. The Your email field should have your email address. If it does not, enter it there.
3. In the What File Spot do you want to upload to? section, select which File Spots you would like to upload your file to. For full descriptions of what each File Spot is, click here.
4. Select what type of file in the File Type? section, and fill in the Description (300 chars max): field (text entered here will be used in the File Spot Search function).
5. Click on the Continue button located at the bottom right hand corner. This will take you to Step 2 of 2 for uploading a file.
6. Click on the Browse button and select what file you would like to upload. Click on Submit. This will take you back to your main File Spot page and your file will be listed at the bottom with a Delete button available while the file is being reviewed by the Content Managers. You will be notified by email once your file has been posted to your selected File Spots.
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When I upload, how do I know which File Spot to select?
There are 6 File Spots: ZeitBrite, Public, SAG, CoP, Bod, and Penguin.
• Select ZeitBrite if you would like to share your file with the ZeitBrite community.
• Select Public if you would like to share your file with the public. This means any visitor to our site will be able to see your file. For example, if there is an article or paper that you have written that you would like to share with public or bring awareness to that topic, select the Public File Spot.
• Select SAG if you would like to share your file with the Strategic Advisory Group.
• Select CoP if you would like to share your file with the Community of Practice group.
• Select BoD if you would like to share your file with the Board of Directors.
• Select Penguin if you would like to share your file with the Institute Team.
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What file types can I upload?
Is there a file size limit for uploading?
How do I download a file?
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When viewing the list of files, the file name is listed on the left hand side. Click on the file name. This will bring up a download screen where you will select either Open with or Save to Disk based on your preference. Then click on OK.
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Why do I have to wait for approval for uploading my file?
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All resources are checked for viruses and inappropriate content before being posted to the site. Unfortunately, this takes time, so it may take a day or two before your file is visible in File Spot. You will receive email notification when it is posted, or message with the reason why it could not be posted.
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Who vets my file?
How long will it take for my file to added to the File Spot?
What is a wiki?
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A wiki is a way for people to work together on a document. Rather than emailing around a copy of a Word file, losing track of versions, and having different people making edits to the same file at the same time, a wiki provides a central, version-controlled, access-controlled working environment.
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How do wikis fit into ZeitBrite?
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A wiki system has been integrated into Better Together, the collaborative toolbox available for ZeitBrite groups. Each group will see a Wiki link in their Better Together sidebar. This link allows groups to create new wikis and provides group members access to already existing group wikis.
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How do I visit a group's wiki page?
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Group members can visit a group wiki page from the group homepage. Once a group member has linked to a particular group via the group link in the left navbar you may click the Wiki link in the Better Together sidebar on the right of the group page. You will see that group's wikis listed, and will be given the option to create a new wiki.
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How do I create a new wiki?
How do I view an existing wiki?
How do I edit a wiki?
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